Event ad-hoc committee

Purpose

Provide input, guidance, and hands-on assistance with the planning and implementation of the annual gathering of Parks & Trails Council of Minnesota.

Meeting Schedule

The committee will meet at least four times starting in May. A potential schedule is outlined below but may be adjusted to fit members’ schedules.

Planning

• May 9, noon – 1 PM
• June 13, noon – 1 PM
• July 11, noon – 1 PM
• Aug 15, noon – 1 PM

Event

• Sept 19, 5 – 9 PM

Member Composition

The committee will be led by P&TC External Relations Director Lisa Filter and consist of 2-3 volunteers.

Output

The committee will successfully organize a member gathering with at least 175 attendees. The gathering will engage our supporters and deepen their connections to our mission, all while staying within a specified budget.

Major Responsibilities

Committee members will help plan the event and provide hands-on volunteering during the event. Some of the main areas we will focus on include the following:

• Catering
• Programming
• Auction/raffle
• Engagement activities
• Sponsorships

Qualifications

We’re looking for people who are passionate about our mission and who enjoy planning events. If you’ve organized fun family reunions and want to scale that experience up, here’s a great opportunity. If you have years of experience in nonprofit galas, well, we’d love to have your experience!

Benefits

The main benefit is the joy of planning a fun event that supports a cause you hold dear. In addition, committee members receive complimentary tickets to the annual gathering.

Time commitment

There were a total of 13 hours of work, split between four meetings, five hours of independent work to prep and follow-up meetings, and four hours of volunteering at the event.

Work Location

Independent prep work happens through self-discretion. At least three meetings will be offered as a choice of online via Zoom or in person at Parks & Trails Council’s office at 275 4^th St E, St. Paul, MN 55101.

TO APPLY

Please email Lisa Filter at info@parksandtrails.org with your interest and we will follow up.